DOWNTOWN MEDICINE MOUNDS PRESERVATION GROUP

BOARD MEETING MINUTES OCTOBER 14, 2006

MEDICINE MOUND MUSEUM - MEDICINE MOUND TEXAS

ATTENDEES: Myna H. Potts, John L. Potts, Dr. James L. Crowder, Ronda Brown, Dr. Monica Wilkinson, Bill Neal, Jeanene Stermer, John A. Bates and Guest Richard Braziel.

Chairperson Myna Potts called the initial meeting of the Board of Directors to order at 10:15 and applauded everyone for their interest and commitment. Recognizing the civic and Christian heritage of Medicine Mound and rural Texas, she called on Dr. Crowder to lead a prayer of thankfulness and for blessings and guidance.

John Bates handed out a package of documents to each member and reviewed both content and purpose. He noted the Texas Secretary of State's recognition of the entity's incorporation, the proposed corporate by-laws, the Internal Revenue System's requirements for non-profit 501© 3 status, the request for assistance made to entrepreneur Red McCombs, and current expenditures.

Bill Neal made the motion that the Corporate By-Laws be adopted as written. John Bates seconded the motion. The motion passed unanimously.

The Executive Committee, as outlined in the By-Laws, was established with Myna Potts as Chairperson, John L. Potts as Vice Chairperson, James L. Crowder as Secretary, Jeanene Stermer as Treasurer and John A. Bates. Next, discussion ensued on the formation of standing committees based on the experience, interest and contact sources of the different members.

Jeanene Stermer talked about the Texas Department of Agriculture's "Yes, Texas" promotion and the Three Rivers development near Crowell, Texas. Bill Neal spoke about the Panhandle Plains Museum and Dr. Gary Nall, a retired history professor at West Texas A&M University. Richard Braziel (chairman of the Hardeman County Historical Society) reported on possible funding by the Summerlee Foundation and the help of the Texas Plains Historical Trail Association. John Bates reflected on the Downtown Medicine Mounds' new website and how assistance (financial, professional, physical, etc.) could be solicited from all levels.

The Preservation Committee (with emphasis on both artifacts/archives and facilities) was established with James Crowder as Chairperson.

At this point, John Potts gave his "hats off" to everyone in attendance but especially spotlighted the work and dedication of Myna Potts and John Bates.

Based on John Bates' recent work and his pledge of future contributions, Bill Neal made the motion that John Bates also be appointed the Executive Director of the Downtown Medicine Mounds Preservation Group. Ronda Brown seconded the motion. During the discussion Bates again expressed his passion and commitment and the need to have "boots on the ground" to apply for grants that require a minimum number of hours of operation. The motion passed unanimously.

At this point, Myna Potts asked everyone to give a short autobiography to explain their connection to the project and their background of expertise.

John Bates then directed everyone's attention to the printed proposal to employ Austin architect Joe Freeman to develop an initial assessment and master plan for restoration, rehabilitation and possible expansion of the museum facilities. Mr. Bates then made a motion that Freeman's services be utilized as soon as funding became available. Bill Neal seconded the motion. The motion passed unanimously.

Finally, Bates presented a list of miscellaneous expenditures incurred in setting up the corporation plus travel expenses from Detroit, Michigan to attend the meeting. Mr. Bates requested that he be reimbursed "when funding became available." Bill Neal made the motion to reimburse Mr. Bates the total amount of $459.44. Dr. Crowder seconded the motion. The motion passed unanimously.

There being no further business, Dr. Crowder made a motion that the meeting be adjourned. Bates seconded the motion. The motion passed unanimously at 11:50 AM.

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